Learning Story


A Learning Story is kept by your child’s Key Person recording their achievements at Preschool. Examples of your child’s achievements will be collected through everyday activities. These will include observations made by the Key Person as well as informal records made by all staff members of what your child has done and/or said, photographs and examples of your child’s work.

As a Parent/Carer, you will know the most about your child and therefore we would like to invite you to contribute to your child’s Learning Story. You can do this by:

·       Completing the ‘All about Me’ sheet

·       Contributing photographs of family celebrations, outings and holidays

·       Making a note of when your child does something new at home e.g. fastens their coat, writes their name, draws a picture of a face etc. to be added to their


Learning Story

·       Contributing used tickets to the cinema, football match, theme park

·       Copies of certificates or awards of achievement

Your child’s Learning Story is a confidential document and accessible only by the staff in our setting, your child and yourselves as parent/carer. It is available for parents, carers and children to view upon request. Staff meet with parents/carers termly to discuss the Learning Story and your child’s progress.

When your child leaves Coltishall and Horstead Preschool, their Learning Story will be given to you. It is hoped that you will give permission for it to be shared with the next setting your child will attend.



The EYFS requires that Parents/Carers must be supplied with a short written summary of their child’s development in the three prime learning and development areas of the EYFS: Personal, Social and Emotional Development; Physical Development; and Communication and Language; when the child is aged between 24-36 months.

The aims of the progress check are to:

·       Review a child’s development in the three prime areas of the EYFS

·       Ensure that parents/carers have a clear picture of their child’s development

·       Enable staff to understand the child’s needs and plan activities to meet them within our setting

·       Enable parents/carers to understand the child’s needs and, with support from staff, enhance development at home

·       Note areas where a child is progressing well and identify any areas where progress is less than expected


The key principles of the 2 year check:

·       Should be completed by a practitioner who knows the child well and works directly within the setting. This should normally be the child’s Key Person.

·       Arises from the ongoing observational assessments carried out as part of everyday practise within the setting;

·       Is based on skills, knowledge, understanding and behaviour that the child demonstrates consistently and independently;

·       Takes account of the views and contributions of the child’s parent/carer;

·       Takes into account the views of other staff and, where relevant, other professionals working with the child;

·       Enables children to contribute actively to the process



Although we provide aprons for messy play and painting, it is best to send your child in old clothes that are easily washable. Preschool T-shirts and Sweatshirts are available to buy. For safety reasons, it is vital that your child wears appropriate clothing and footwear – trainers or other soft soled shoes are ideal for general outside play and climbing. We also ask that your child comes dressed appropriately for the weather – sun hat and sun cream, wellies and waterproof coats are essential as we take the children outside to play and learn in all safe weathers.



We welcome children to our Preschool whatever stage of toilet training they may be at. If they are still in nappies, please provide a named bag with nappies, wipes and nappy sacks and speak to a member of staff regarding any individual needs your child may have regarding this area of development.



We provide a range of healthy snacks (fruit, vegetables, toast etc.) for the children.  Children are encouraged to try everything we offer.  We offer milk and water for the children to drink at morning snack time.  If your child has any allergies or you do not wish them to eat particular foods please make this clear on the registration form and, in addition, speak to a member of staff regarding your child’s needs.

To cover the cost of snack we ask for a donation of either money (20p per morning session is suggested) or a piece of fruit.

Children are asked to bring their own named water bottle into Preschool so that they have independent access to water throughout the session. Staff will refill water bottles that become empty.

Lunchboxes: It is important to make sure that the lunchbox your child brings to Preschool provides a healthy and balanced lunch. We ask that lunchboxes are nut free due to allergies.

This means plenty of foods that contain nutrients that children need, and fewer foods high in sugar and saturated fat. For further guidance speak to a member of staff or see our Healthy Living Display.


A balanced packed lunch should contain:

·       Starchy foods – these are bread, rice, potatoes and pasta

·       Protein foods – including meat, fish, eggs and beans

·       Dairy item – this could be cheese or yoghurt

·       A portion of fruit or vegetables



On your child’s registration form we ask for permission to take the children, during normal session time, on to the field to the rear of the Preschool building, to our allotment on Rectory Road and to the Primary School. Any trips requiring car or coach travel from the Preschool will require separate written consent.



High standards of hygiene are promoted at our Preschool throughout day to day activities with the children and adults. Staff will ensure that children’s hands are washed after using the toilet and before eating. Parents and carers are asked to keep their child at home if they are clinically unwell and to inform the Preschool; and when appropriate advise as to the nature of the condition so other parents and carers can be notified as necessary. For further information regarding infections and illnesses please speak with a member of staff. If your child has ANY vomiting or diarrhoea, please do not bring them to Preschool until at least 48 hours has passed since the last bout. If your child has suffered repeated bouts of sickness and/or diarrhoea please do not bring them to Preschool until at least 72 hours have passed.



We ask that all adults and children, visiting or staying with us to follow our rules. These are as follows:

We look after everyone’s wellbeing at Pre School and don’t hurt each other.

We have

Kind hands and kind feet

We welcome everyone at Pre School and we respect their opinions and feelings.

We use

Nice words and listen to others

We all have a duty of care to keep everyone safe from potential harm

We ask adults

·                not to take photos, videos or use mobile phones on site

·                to use appropriate language and behaviour on site

·                to immediately contact our lead Safeguarding Practitioner about all child protection concerns you have.



At Preschool we have a number of policies that set out the duty of care, responsibilities and operational guidelines for the staff and committee.  A full set of policies is available to all families upon request.


Our Duty of Care.

As part of our legal requirement and to comply with government and Norfolk County Council guidance regarding safer working practices we have a duty of care as adults (staff and volunteers) working within the Preschool.  This means that we are accountable for the way we manage risks, use resources, exercise authority and otherwise act to safeguard children.

This duty of care includes to:

·       Keep children safe, and protect them from sexual, physical and emotional harm and neglect

·       Treat children with dignity and respect at all times

·       Take reasonable steps to ensure children’s safety and wellbeing.

·       Ensure confidential information is only shared when it is in the best interests of the child to do so.



Should a child be involved in an accident or incident in the care of the setting, it will be recorded on an accident/incident form and parents/carers are informed, usually at pick up time.  These accidents are monitored by the member of staff responsible for Leading Health and Safety within the setting to identify any patterns that have occurred and to ensure appropriate action is taken to prevent where possible further accidents or incidents occurring.

Should a child demonstrate a significant change in behaviour or display inappropriate or hurtful behaviour (at a level that would be considered as not within the range of behaviours expected during the course of learning and development of children at this stage) this will be recorded on a Communication with Families Form and filed in the child’s confidential record. These incidents are monitored by Amanda Buck, manager, to identify and act upon any occurring patterns.  This will lead to further communication with parents and seeking advice from other professionals when considered necessary. If necessary a referral to the Children’s Advice and Duty Service will be made.

To meet the Norfolk safeguarding guidance should a child arrive at the setting with an injury it will be recorded on an Existing Injuries Form. Once completed the form is stored in a dedicated confidential file and monitored by the designated safeguarding lead each half term, to identify and act upon any occurring patterns.  This will lead to further communication with parents and seeking advice from other professionals when considered necessary. If necessary a referral to the Children’s Advice and Duty Service will be made.

All completed accident, incident and communication forms are stored confidentially on site in a locked cabinet and are not available for general access.

The designated safeguarding lead at Preschool is the manager, Amanda Buck. In her absence Gillian Alexander will fulfil the role. If you have any safeguarding concerns please speak to one of us immediately.



Families wishing to make positive comments may do so verbally, directly to the staff or committee or in writing via letter or in the comments book found on the family’s information table. Parents wishing to make concerns known to the setting should first talk to the Preschool manager, most problems can be sorted out quickly in this way, any problems should be resolved within a reasonable time-scale and this may vary depending on the problem.
·      A copy of our Comments and Complaints Policies and Procedures can be accessed on the family’s information table.